Occupancy and the care continuum

Sample operating board for a single campus Life Plan Community of about 350 units. Built by BI Consulting Services.

Mock data
Period
Neighborhood

Every number on this board is illustrative mock data for a fictional community. Deltas compare the selected period with the one before it.

Occupancy by month

Illustrative mock data

Percent of licensed units occupied at month end.

Days to fill a vacant unit

Illustrative mock data

Median days from notice to the next resident moving in, by floor plan.

Campus plan: where the empty units are

Illustrative mock data

Each building shaded by occupancy. The signature view for a single campus community.

Movement across the continuum

Illustrative mock data

Where residents went over the selected period. This flow is the thing that almost never sits in one view.

What this board answers

Three questions an executive director asks, each answered with a number from this page.

Ask the data

Private AI, on your server

A question in plain English, answered from your own numbers. Nothing leaves the building.

Runs on a GPU server inside your own network. Open weight model, your documents, cited answers, no per seat license.

Automation this board makes possible

Illustrative hours

Three concrete automations, what each one replaces, and an illustrative estimate of the hours it gives back each month.

The Monday occupancy pack, sent not built

This board rendered to PDF and emailed to the leadership team and the board chair at 6 AM Monday, with the week's moves and notices already summarized.

Replaces a manual spreadsheet refreshAbout 9 hours a month

Notice to wait list, same day

When a unit goes on notice, the matching wait list households are pulled by floor plan and deposit date and a tour invitation drafts itself for the sales team to approve.

Replaces a weekly list reviewAbout 14 hours a month

Agency hours alert before payroll closes

When agency hours in any department pass the budgeted share for the week, the scheduler and the CFO get one message with the shifts that caused it.

Replaces a month end surpriseAbout 6 hours a month